Recent Updates

  • Updated on: Dec 21, 2020

    How do I export meeting data?

    The Export operation provides a rich set of data, in spreadsheet form, for a set of meetings or for a single meeting, including the list of those who have signed up.

    The “.xls” file thereby created can be opened in Excel or some other spreadsheet application to show several sheets, as follows.

    • Attendees’ Schedules [for meeting organizers]: a datasheet with columns that show the meeting’s details, with one row for each meeting attendee signed up.
    • Events Overview: a chart of all meetings selected as they appear in the Meetings page.
    • For each meeting, a named sheet
    • Chart showing the meeting title and details, plus a list of attendees [for users with that privilege], the wait list, and comments.
  • The Sign-up tool can be used in a variety of ways for teaching arrangements.  The list below explains some, but is by no means exhaustive.

  • Updated on: Dec 21, 2020

    How do I manually add users to meetings?

  • If you create a meeting without the Calendar tool on the site, but add the Calendar tool later, you can add each meeting individually to the Calendar.

  • The set of permissions applies to the use of the Sign-up Tool across the site, not to any particular meeting.  Permissions can be granted, by role,, with an interface for doing so that resembles that of other tools.  The “Permissions” link shows,  for each realm of grouping— (1) site (all members), and (2, 3, ...) group, for each group defined on that site, a labelled button that leads to an authorization matrix.  For groups that do not include the site organizer as a member, the group button is not active in the Permissions settings and the site organizer cannot adjust the settings.

    Only certain permissions in certain contexts are meaningful.  The privilege “create.site” addresses creation of new meetings, so, if that box is checked in the “access” row, representing users with student status, students will have the “Add” link on their Meetings page.  If “create.site” is not checked for the access role, but “create.group” is checked in the “access” row for a site group (defined in Site Info), then student members of that group will have the “Add” link, and be able to create meetings, for that group only.  If groups are defined, the “view” and “attend” permissions must be checked for that group realm, as stated on screen, in order for group members to sign up.  No adjustment will allow the Sign-up button to appear for meeting organizers.  For more details, contact your system administrator.

  • Updated on: Dec 21, 2020

    What is the Sign-up tool?

    Creation of the Sign-up tool was motivated by requests from faculty who wanted to replace the "sign up sheets on the door" with an online alternative. Faculty needed a system that would allow students to sign up for office hours, meetings, review sessions and other events in one convenient place. This tool can also be used in project sites to create meetings for the participants.

    Various scheduling, participation, recurrence, and notification arrangements can be made.  An instructor can assign participants to timeslots or allow them to select their own choices.  If a timeslot is full, the instructor can allow participants to add themselves to a wait list, which automatically "promotes" a participant when a slot becomes available and sends an email notification.  The Sign-up tool is group- and section-aware which gives instructors the ability to set up office hours or meetings which are visible only to their sections or to a group.

  • Updated on: Dec 21, 2020

    What are Sign-up meeting types?

    There are three types of events or meetings:

    • Open meetings
    • Single slot meetings
    • Multiple slot meetings

    Note:All meeting types can be set up as recurring events, which creates several different meetings under the same title according to a given schedule. See How do I create a meeting? for information on the meeting frequency setting.

  • Updated on: Dec 21, 2020

    How do I view meetings in Sign-up?

  • Updated on: Dec 21, 2020

    How do I create a meeting?